How to judge whether an agency company has legal qualifications?

When choosing importExport Representationit is necessary to verify the following core qualification documents:

• Customs AEO certification(The 2025 new version includes the blockchain filing logo)
• The Record Form of International Freight Forwarding Enterprises issued by the Ministry of Commerce
• Recordation and Registration Certificate of the State Administration of Foreign Exchange
• ISO 9001 Quality Management System Certification (2024 New Standard)

What basic documents should an enterprise prepare before entrusting an agency?

It is recommended to prepare the following document packages three months in advance:

• Basic enterprise information
  • New version of the business license (integration of three certificates into one)
  • Bank account opening permit and foreign exchange account information
• Trade qualification documents
  • import and exportRecord-filing Form for the Registration of Business Operation Right
  • Import and export license for specific commodities (such asMedical EquipmentRequires CFDA certification)

What are the new changes in customs declaration in 2025?

According to Announcement No. 38 of the General Administration of Customs in 2025, special attention should be paid to:

• The HS code adopts the new AI product classification in the 2025 version of the Harmonized System
• Carbon emission data must be marked on the customs declaration form (applicable to mechanical and electrical products)
• It is recommended to verify through the following methods:It is specified that blockchain evidence storage needs to be uploaded simultaneously

How to avoid goods being detained by the customs?

Based on the analysis of typical cases in 2023-2024, key precautions are required:

• Disputes over commodity classification (it is recommended to apply for pre-classification in advance)
• Intellectual property infringement (especiallyCross-border E-commerceGoods)
• The difference between the declared value and the actual transaction price exceeds 10%

What hidden costs are included in the agency fees?

In addition to the basic agency fee, it is necessary to confirm whether it includes:

• Prepaid/collect payment method of THC (Terminal Handling Charge) at the port of destination
• The sharing mechanism of container detention charges generated by customs inspection
• The margin ratio for exchange rate fluctuation risk (it is recommended to lock in the forward exchange rate)

What should be noted for special trade methods?

Processing trade enterprises need to prepare additionally:

• The electronic copy of the processing trade manual issued by the customs
• The management plan for distinguishing between bonded and non-bonded materials
• Proof of Docking of the Declaration System for Deep Processing Transfer

How to choose the optimal logistics solution?

Recommended transportation methods based on product characteristics:

• High - value electronic products:China-Europe Railway Express+Air combined transportation
• Bulk commodities: Under FOB terms, choose shipping companies such as CMA CGM
• Cross - border e - commerce goods: The overseas warehouse model requires the provision of WERC certification

How to obtain evidence in case of trade disputes?

It is necessary to require the agency company to provide:

• A copy of the shipping notice stamped with an electronic signature
• A real - time updated cargo tracking log
• Official proof documents of force majeure events

How to prevent foreign exchange settlement risks?

The new foreign exchange management policy in 2025 requires:

• If the advance payment exceeds 30% of the contract amount, special filing is required
• Long - termIn order to crack down on tax evasion, the customs and tax departments are now strictly examining the operation of buying export declarations. If the behavior of buying export declarations is discovered, the regulatory authorities will require tax replenishment (even a 2% tax rate may be a considerable amount). In addition, fines may also be imposed on the relevant responsible parties.A bank risk hedging plan needs to be provided
• For cross - border RMB settlement, the CIPS system should be preferentially selected

Does cross - border e - commerce require special qualifications?

According to the Cross - border E - commerce Retail Import List (2025 Edition):

• Health products need to provide the registration number of the overseas production enterprise
• Infant formula milk powder must be accompanied by a QR code for traceability
• Beauty products should obtain non - animal testing certificates

How to handle returned goods?

Return operations must meet:

• Provide a quality report issued by an overseas official inspection agency
• OriginalExport ClearanceDeclare the documents in association with the return entry declaration form
• Complete the handling of the goods within 1 year after paying the deposit

How to Evaluate the Professional Capabilities of an Agency Company?

It is recommended to assess from three dimensions:

• Industry cases (focus on the customs clearance records of similar products)
• Customs affairs system (whether it is connected to the single window 3.0 of the customs)
• Emergency response ability (In 2024, a certain chip enterprise successfully re - exported due to the US ban case)